Privacy Policy – AMBICON 2025
Last Updated: 28 August, 2025
The Organizing Committee of AMBICON 2025 respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard the data you provide while registering for or participating in AMBICON 2025.
1. Information We Collect
We may collect the following information when you register or interact with our website:
•Name, designation, and institutional affiliation
•Contact details (email, phone number, address)
•Medical Council registration details (if applicable)
•Payment reference details for bank transfer confirmation
•Workshop and session preferences
•Any other details you voluntarily share with us.
2. How We Use Your InformationYour information will be used for:
•Processing your registration and verifying payments
•Communicating updates about the conference
•Preparing delegate lists, certificates, and badges
•Including your details (name, institution) in the official conference souvenir/program book, if applicable
•Complying with legal, regulatory, and audit requirements
3. Data Sharing
•We do not sell or rent your personal information.
•Limited details (such as your name, designation, and institution) may be shared in printed or digital conference materials.
•As all payments are made via direct bank transfer, we do not collect or store sensitive financial details such as card numbers or online banking credentials.
4. Data SecurityWe implement appropriate administrative, technical, and organizational measures to protect your personal data.
•If any breach of personal data occurs, affected individuals will be informed promptly.
•Data security measures are also applied during deletion or removal of personal data, ensuring that it is disposed of safely and cannot be misused.
5. Retention of Data
•Personal data will be retained for up to 3 months after the conference for record-keeping, statutory compliance, and re-issuance of participation documents.
•After this period, only minimal archival data (such as name, institution, participation status) may be kept for historical or reporting purposes.
6. Your Rights
You may contact us at any time to:
•Access or correct your data
•Withdraw consent for use of your data (note: this may affect participation in the event)
•Request deletion of your data after the legally required retention period.
We aim to respond to such requests within 7-14 working days.
7. Contact Us
For any questions regarding this Privacy Policy or your data, please contact:📧 info@ambicon2025.org
8. Website Usage and Cookies
•Our website (ambicon2025.org) may collect limited technical information such as your IP address, browser type, device details, and pages visited. This data is used only for website security, analytics, and improving user experience.
•We may use cookies (small text files stored on your device) to enhance navigation and site functionality. These cookies do not store personal or financial information.
•You can manage or disable cookies through your browser settings; however, some features of the website may not function properly if cookies are disabled.